1. Institutional Scope & Purpose
This Privacy Policy governs the processing of operational, academic, and identity data collected by the Acropolis Institute Of Technology And Research - AITR — Department of Information Technology Student Headcount & Academic Operations System ("the System"). Access is restricted exclusively to authorized faculty members, class coordinators, placement officers, heads of department, and designated institutional administrators.
2. Inventory of Collected Data
Faculty & Staff Identity Data
- Full Name and Institutional Email (e.g.
@acropolis.in) - Hashed Passwords (salted bcrypt, rounds ≥ 10; plaintext never stored)
- Faculty Code, Designation, and Department Assignment
- Optional phone numbers and alternate communication emails
- Client-compressed profile avatars
Academic Headcount & Verification Data
- Twice-daily aggregate physical student counts (Morning ~8:30 AM, Afternoon ~4:00 PM IST)
- Classroom section assignments and coordinator verification statuses
- Submission timestamps and faculty author attributions
Placement Directory Data
- Student Enrollment Numbers, Full Names, and Academic Years
- Aggregate CGPA and placement recruitment statuses
- Company recruitment offers and salary packages (LPA)
Security & Device Surveillance Logs
- Device user-agent strings and connecting IP addresses
- Active session records and last-seen timestamps
- Immutable audit trails of privileged operations (password resets, role changes)
3. Data Retention & Automated Pruning Policy
In compliance with storage limitation principles, the System enforces an automated rolling retention scheduler:
- Daily Attendance Headcounts: Automatically purged after 180 days (6 calendar months) to prevent unnecessary accumulation of operational records.
- Session Records: Active device session tokens expire according to security policies (default 12 hours) and are instantly revocable via session incrementation.
- Audit Logs: Retained for regulatory institutional review; upon faculty member offboarding, audit entries are anonymized (
actorId: null) while maintaining immutable operational records.
4. Security Safeguards
The System applies technical security safeguards including:
- Database connection pooling with parameterized SQL (zero raw query concatenation).
- Role-Based Access Control (RBAC) enforced on the server for all protected routes.
- Strict rate limiting on authentication and sensitive modification endpoints.
- Zero third-party commercial advertising, trackers, or marketing analytics embeds.
5. Institutional Data Officer & Grievance Redressal
For inquiries regarding academic data processing, correction of faculty records, or institutional audit requests, contact:
Department: Department of Information Technology
Institution: Acropolis Institute Of Technology And Research - AITR
Campus Address: Bypass Road, Manglia Square, Indore, Madhya Pradesh 453771, India
Designated Administrator: [Registrar / Head of Department Contact Email: hodit@acropolis.in]